Privacy Statement

The Village of Fonda respects the privacy of individuals who visit and use our website.

The Village website is intended to provide residents, property owners, businesses, visitors and members of the public with convenient access to Village information, documents, services and government resources.

You can browse much of the Village website without providing personal information. In some circumstances, you may choose to provide information to the Village, such as when submitting a question, requesting assistance, sending a document or using an online service.

This Privacy Statement explains, in general terms, how information may be collected and used when you interact with the Village of Fonda website.

The Village may receive information that you voluntarily provide through the website. Depending upon the service or form being used, this information may include:

• Your name
• Email address
• Telephone number
• Mailing or property address
• The subject of your inquiry
• Information included in a message submitted to the Village
• Documents or files you choose to upload
• Other information you voluntarily provide when requesting Village information or services

Please provide only the information reasonably necessary for the Village to respond to your request or provide the service you are seeking.

The Village provides a secure online Communication Form to help members of the public contact Village government. Information submitted through the Communication Form is used to receive, review, route and respond to the communication.

Depending upon the nature of the request, information may be provided to the Village official, employee, department or other appropriate person responsible for addressing the matter.

Online payments should be made only through the payment process identified on the Village’s official Payments & Billing page — not through the general Communication Form.

The Village Communication Form allows users to submit documents or files in support of a request. Accepted formats include JPG, JPEG, PNG, HEIC, PDF, DOC and DOCX (maximum 10 MB per file).

Files submitted to the Village may contain personal information selected by the person submitting the file. Before uploading a document, users should review the file and provide only the information reasonably necessary for the intended Village purpose.

Files received by the Village may become Village records and may be subject to applicable records-retention and public-record requirements.

Like most websites, certain technical information may be generated when a person visits or interacts with the Village website. Depending upon the website’s hosting, security and technical configuration, this information may include items such as:

• Internet Protocol (IP) address
• Browser type
• Device or operating-system information
• Date and time of a request
• Pages or resources requested
• Referring information
• Technical error information
• Security-related information

This type of information may be used for purposes such as operating the website, maintaining security, identifying technical problems, preventing abuse and understanding how the website is functioning.

The Village does not use this page to claim that every type of information listed above is collected during every visit.

The Village may use reasonable technical measures to protect its website, online forms and public services from spam, automated abuse, malicious activity and other security threats. These measures may involve the temporary processing of technical information associated with a website request.

For example, the Village’s online forms use technical controls intended to identify automated or abusive submissions and protect Village systems. These security measures are intended to protect the Village website and the people who use it.

Information received through the Village website may be used to:

• Respond to questions or requests
• Provide Village information or services
• Route a communication to the appropriate Village official or department
• Process a request submitted to the Village
• Maintain appropriate government records
• Administer Village programs and services
• Operate and maintain the Village website
• Protect the security and integrity of Village systems
• Investigate technical problems or misuse
• Meet applicable legal, administrative or records-management requirements

The Village uses personal information only as reasonably necessary for legitimate governmental and administrative purposes.

Some Village records may also be subject to disclosure under the New York Freedom of Information Law (FOIL), subject to the exemptions and protections provided by law.

Submitting information to the Village through the website does not necessarily make every piece of information publicly available. Whether a particular Village record is subject to disclosure depends upon applicable law and the circumstances of the request.

For information about requesting Village records, use the Village’s FOIL & Public Records information.

The Village provides access to online payment services for Village taxes and water and sewer bills through an outside payment service. Online payments are processed through the Village’s third-party payment provider, Point & Pay.

The Village of Fonda website does not directly collect or process payment-card information. When a user selects an online payment option, the user is directed to the Point & Pay payment portal. Information provided directly to that payment provider is subject to the provider’s applicable privacy and security practices.

For Village payment options, use the Village’s Payments & Billing page.

The Village website contains links to websites and online services operated by other government agencies, organizations and third-party service providers. Examples may include:

• Online payment services (Point & Pay)
• New York State government resources
• Montgomery County resources
• Town of Mohawk resources
• Village Code resources
• Parks and recreation resources
• Fonda-Fultonville Joint Wastewater Treatment resources
• Other public-information services

When you follow a link to an outside website, that website is operated under the privacy and security practices of the organization responsible for it. The Village encourages users to review the privacy information provided by an outside website when submitting personal information through that service.

The Village of Fonda website does not use analytics services, advertising trackers, marketing pixels or similar third-party tracking technologies.

The website does not embed third-party services such as maps, videos or social media widgets that would place cookies or otherwise process visitor information through the Village website.

All search and filtering functions on the Village website operate locally within your browser. Search terms are not transmitted to any external service.

The Village website’s hosting infrastructure may generate standard server and security logs as part of normal website operation. These logs may include technical information such as IP addresses, request times and browser information, and are used for security, maintenance and troubleshooting purposes.

This section reflects the Village website’s current technical configuration. If the website’s technical configuration changes in a way that affects this description, this Privacy Statement will be updated accordingly.

If you communicate with the Village by email, the information contained in your email is transmitted through the email systems used by you and the Village. Email communications received by the Village may become government records and may be retained in accordance with applicable records-management requirements.

Do not send highly sensitive personal or financial information through ordinary email unless specifically instructed to use an appropriate secure method.

Information received by the Village may be retained in accordance with applicable New York State records-retention requirements and other legal or administrative obligations. The length of time a particular record is retained depends upon the type and purpose of the record.

Information received by the Village may be shared within Village government when reasonably necessary to respond to a request, administer a Village service, perform official duties or meet legal requirements. Information may also be disclosed when required or authorized by applicable law.

The Village does not treat every communication received through its website as a confidential communication. At the same time, the fact that information is submitted to the Village does not mean that all of that information is automatically available for public disclosure. Applicable laws determine the treatment of government records and any available protections or exemptions.

The Village website provides general public information and government services. The website is not designed for the purpose of collecting personal information from children. Parents and guardians should use appropriate care when a child communicates with the Village or submits information online.

If a privacy feature, security measure or online process creates an accessibility barrier for a person with a disability, contact the Village for assistance.

If you have a question about this Privacy Statement or about information you submitted through the Village website, contact the Village.