January 13, 2020: Regular Monthly MeetingTime: 6:30 pm

Location: Village of Fonda Municipal Office Building 8 E Main St

Present: Mayor William Peeler via online meeting program

Trustees Lynn Dumar, Tim Healey and Randy Wellman

Street/Water Commissioner Chris Weaver

Deputy Clerk Treasurer JoAnn Downing

Attorney Michael Albanese, arriving at 7:04 pm

Public Pat Rose

Absent: Code Enforcer, Stan Waddle

6:37 pm; Call to Order, Salute to Flag

Correspondence 12/10/2019 NYS Dept of Health – Inspection of water system; Mayor discussed inspection report with Street/Water

Commissioner Weaver who will share this information with Prime Engineers

12/10/2019 NYS Environmental Facilities Corp – Acceptance of Prime AE Engineering Agreement Amendments 1 & 2 for Sanitary Sewer System Improvements

12/16/2019 NYS Environmental Facilities Corp – Sanitary Sewer System Improvements Addendum No 1 to Contract #1 – General Construction approval

12/19/2019 NYS Environmental Facilities Corp – Sanitary Sewer System Improvements Addendum No 2 to Contract #2 – General Construction approval

12/20/2019 NYS Urban Forestry Council – Notice of Availability of Funds

12/23/2019 Resignation Letter from Walter Boyd

Motion by Mayor Peeler, Second by Trustee Dumar with all voting in favor- To accept the resignation of Walter Boyd from the position of Trustee of the Village of Fonda and as a member of the Fonda-Fultonville Joint Wastewater Treatment Facility Board effective December 31, 2019

Minutes from Previous Meeting(s): Dec 8, 2019 Regular Meeting – Questions/Clarification/corrections

· Motion to approve as written: by Mayor Peeler, second by Trustee Dumar with all voting in favor.

Dec 12, 2019 Special Meeting – Questions/Clarification/corrections

· Motion to approve as written: by Mayor Peeler, second by Trustee Dumar with all voting in favor.

Mayor’s Report: Trustee Dumar offered Resolution 1-2020 second by Trustee Wellman as read by Mayor Peeler to wit:

RESOLUTION showing the Board of Trustees supports the Appointment by Mayor William F. Peeler of Kimberly Flander to the Position of Trustee for the Village of Fonda.

Whereas there is a current vacancy on the Village Board of Trustee previously occupied by Walter Boyd who was duly elected to the position of Trustee;

Whereas Article 3 of the NYS Consolidated Village Laws authorizes the Mayor of the Village of Fonda to appoint a person to fill an authorize elected position that is left vacant; specifically, Article § 3-312 of the Village Law;

Whereas Mayor Peeler has received notice from Kimberly Flander that she wishes to fulfill the position and term of Trustee;

Whereas the Kimberly Flander has previously held the position of Mayor and is familiar with the position of Trustee;

Whereas the Villages of Fonda will be allowed to continue moving forward with its work by having an experienced public servant fill the position of Trustee;

Now, therefore let it be resolved, that effective January 13, 2020 the Village Board of Trustees supports and approves the appointment of Kimberly Flander to the position of Trustee, and as Appointed by Mayor William F. Peeler.

The question of adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows:

Oath of Office to be administered and filed within 3 days.

Mayor’s Report continued: New website: Village Logo change discussed. Agreement reached on Concepts 3 and 4 with additional adjustments to be forwarded to Mayor or Clerk and adjustments made and then forwarded to North Shore Solutions.

Waterfront: Bid package containing drawing of bathroom, pavilion, pump out station and memorial included; there are issues with handicap ramp requirements; waiting for NYS approval

Public: Pat Rose requested a streetlight at the intersection of School Street and Lower Prospect to be turned on after explaining a recent dangerous situation involving his child.

Street/Water Commissioner Weaver will contact National Grid to correct the condition and it was also suggested to ask Mang Insurance for any additional ideas to help protect children.

Attorney Albanese arrived 7:04 pm.

Trustee Dumar asked for update on LED light replacement project. Mayor responded there is not much action in re this with many noted delays.

P. Rose left the meeting 7:10 p.m.

Discussion held on upcoming March Village Election. Trustee Healey asked if some type of security should be provided to prevent a repeat of actions alleged during last election.

Attorney Albanese stated the Board of Elections could be contacted by any candidate with complaints. He also reported it was acceptable to have monitors in place

Resolution #2-2020 March 18, 2020 Village Election Inspectors Appointed, by Mayor Peeler, second by Trustee Healey:

RESOLVED, that the qualified persons named on the list attached hereto and made a part hereof are hereby appointed to serve as Inspectors of Election therein, to perform all the duties pursuant to Election Law Section 15-116(1) for the Village Election to be held on March 18, 2020, and the Clerk of the Board is hereby directed to give written notification of such appointment to each person hereby appointed, RESOLVED, that each inspector shall be compensated for his or her services at a rate of $13.00 per hour

The question of adoption of the foregoing resolution was duly put toa vote on roll call, which resulted as follows:

Resolution #3-2020 Transfers requested for approval in payment of Abstract #8, offered by Mayor Peeler, second by Trustee Wellman

To: From:

General Fund:

A1210.2 Mayor Equipment $70.00 A1210.402 Mayor CE website $70.00

A1620.405 Building C/E 185.00 A1620.407 Bldg masonry-siding C/E 185.00

A8170.4 Street Sweeper CE 5,300.00 A9750.602 Principal Bond 4,950.00

A9750.702 Interest Bond 350.00

Water Fund:

FX8330.402 Purification CE 2,500.00 FX1990.4 Contingent 2,500.00

Sewer Fund:

G8130.402 Sewer CE 58.00 G8110.1 Attorney PS 58.00

G1989.4 Engineering CE 29,675.00 G8130.401 O&M CE 29,675.00

The question of adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows

Vote by Board of Trustees:

S*W Commissioner Report-Water Plant Operator Report: NYS DOH Inspection report received; attended to those items that could be done with some pending, some others to be addressed in time. An inventory of properties with backflow devices installed (8 locations) completed, letters sent to all informing them of the required testing and other locations have been identified that need new installation of these devices. As suggested by DOH, the wording contained within the Village Code was forwarded for their review who will inform us if additional terms are needed. Several large trees have been removed from the Cayadutta Creek; water leak to a service line on Broadway repaired; Added the BPD information to the map of village waterlines.

Mayor Peeler read the quotes and options submitted by Statewide Aquastore. Asked Street/Water Commissioner Weaver to send the information to Prime Engineering to see what could be possible to be included in the EFC Water Grant currently in place.

Sewer Plant Operator Report: Daily average flow: 671,000 gallons; 84,000 gallons sludge sent to Johnstown; new testing for SPDES started; high flows for the month due to rain/snow melt; repairs to boiler and fuel oil delivered, contacted vendor to get backflow preventer tested; getting prices for blower installation and shed removal.

Street/Water Commissioner Weaver offered to demo the shed and suggested if/when a new shed is built that a concrete pad be installed

Clerk Report: Written, Attached

1/1/2020 Quarterly Commercial Water/Sewer Billing summary: Water – $50,985.13 Sewer – $17,698.41, Abstract signed by Board members

Building and Fire Code Officer Report: Written, attached; Items 1-3 reviewed and read by Mayor Peeler; Item #4 no need for Notary requirement was discussed

Motion by Mayor Peeler, second by Trustee Healey with all voting in favor to remove the notary requirement and take out the words “to be completed” from the Rental Registry Form

Items #5-7 reviewed and read by Mayor Peeler

Motion by Mayor Peeler, second by Trustee Wellman with all voting in favor to impose a $25 fee for multi-family units (to be added to the Village Schedule of Fees effective immediately) as the inspection fee for “change of fuel” for certain appliances.

Audit of Bills: pre-approved, by Motion Mayor Peeler 2nd Trustee Dumar with all voting AYE, no NAY

Abstract #8 Motion by Mayor Peeler 2nd Trustee Dumar with all voting AYE, no NAY

Audit of Pre-approved FFJWWTF Bills: Motion by Mayor Peeler 2nd Trustee Healey with all voting AYE, no NAY

Executive session called by Mayor Peeler, second by Trustee Dumar at 7:53 pm Reason: Litigation

Motion out of Executive Session by Mayor Peeler, 2^nd Trustee Healey at time 8:42 pm.

Audit of FFJWWTF Bills (pay date of 1/27/2020): Motion by Mayor Peeler 2nd Trustee Healey with all voting AYE, no NAY List attached

Mayor Peeler stated newly appointed Trustee Flander will serve on all committees held by Trustee Boyd